City Council Meeting Agenda August 11, 2014

City of Rochelle Council Chambers

420 N 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

IV. REPORTS AND COMMUNICATIONS:

• Mayor - Appointment of Chris Frye to fill a Vacancy on the Police and Fire Pension Boards with a Term to Expire May 1, 2015

• Mayor – Appointment of Mark Batty to the Utility Advisory Board with a Term to Expire July 1, 2018

• Council Members

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations

a)  pdf Accept and Place on File Minutes of Planning and Zoning Commission Meeting – July 7, 2014 (76 KB)

b)  pdf Accept and Place on File Minutes of Railroad Advisory Board Meeting – May 22, 2014 (166 KB)

c)  pdf Accept and Place on File Minutes of Airport Advisory Board Meeting – May 27, 2014 (213 KB)

d) Approve Bills –  pdf 071814-080114 (139 KB)

e) Approve Payroll –  pdf 070714-072014 (36 KB)

f) Establish Annual Trick-r-Treat Schedule October 31, 2014 from 5:00pm-8:00pm

2) Community Development Assistance Program Grant – Project Red (Public Hearing and Action)

3) Re-subdividing and Rezoning 1.15 Acres of Squires Landing West Subdivision – 1800 20th Street

4) Correcting Resoution 14-07, Establishing Minimum/Maximum Wage Rates for 2014-15 Fiscal Year

VII. Discussion Items:

1) Mobile Food Vendors

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT


Agenda Item #2 Community Development Assistance Program Grant – Project Red (Public Hearing and Action)

References:

pdf Project Description (76 KB)
pdf Resolution of Support (84 KB)

Recommended Action:

Conduct the Public Hearing

History and Fact:

The Advanced Communications Division's long range plans include an extension of the fiber optic network to the west, along Route 38, when the need for services arises in that area.
RMU recognizes that bandwidth is now an essential commodity and fiber optic connectivity has become a monumental asset for the City in economic development projects.

Discussion:

Project Red, an Agri-Business interest that distributes produce throughout the greater Chicagoland area, is considering a location on the west side of Rochelle for their new facility. The proposed facility is anticipated to be built in two phases. Phase I involves building a facility approximately 300,000 square feet in size and will employ approximately 20 people. Phase II would double the size of the facility and increase employment to 40. The company is based in Chicago and has a growing local "fresh" food distribution network.

The Illinois Department of Commerce and Economic Opportunity has grant funds available through the Community Development Assistance Program (CDAP) that may be used to finance public improvements which support economic development. This includes the extension of communication utilities to serve new and/or expanding businesses. The City plans to seek $110,000 in CDAP grant funds, in connection with the development of Project Red, to help fund the extension of fiber optic and communication services to the proposed site.

A representative from our grant consultant, Fehr Graham and Associates, will be in attendance to provide additional information on the project and answer questions.

Recommendation:

Conduct the Required Public Hearing
Approve Resolution of Support for a Community Development Assistance Program Grant associated with Project Red


Agenda Item #3 Ordinance Amending Boundaries of B-2 and PUD-R Zoning Districts and Approving a Variance – 1800 20th Street

References:

pdf Memo from Building Inspector Kip Countryman (22 KB)
pdf Ordinance Amending Boundaries of B-2 and PUD-R Zoning Districts and Approving a Variance – 1800 20th Street (142 KB)

Recommended Action:

Consider an Ordinance Amending Boundaries of B-2 and PUD-R Zoning Districts and Approving a Variance – 1800 20th Street

History and Fact:

Tim and Geri Hayden have petitioned the City for an amendment to the Squires Landing West Annexation Agreement. The agreement was executed in 2005 when 151.09 acres of property, west of 20th Street and north of 8th Avenue, was annexed into the City. The petitioner would like to re-subdivide a 1.15 acre lot and rezone the property to B-2 Commercial to facilitate the construction of two 40 by 240 foot enclosed storage buildings. In addition, the petitioner is asking for a variance to allow a 35 foot setback in the front instead of the 50 foot setback required for commercial businesses.

Discussion:

The current use of the property is agricultural. It is surrounded by 20th Street on the east, residential PUD on the north and west and industrial on the south.

On August 4th the Planning and Zoning Commission reviewed the case and found that enclosed storage is allowed in the B-2 Zoning District, zoning the property to B-2 is a more suitable buffer to residential development that I-2 and that the front building setback variance of 35 feet would be 5 feet more than the front or rear setback of a residential lot in the R-1 District. In addition, the petitioner has proposed buffer yards to screen the property from future development surrounding the property.

Following the review, the Planning and Zoning Commission voted 3-1 to recommend approval of the Preliminary and Final Plat, Re-zoning the property to B-2 and granting a variance from the front yard setback of 50 feet to allow for a 35 foot setback. Approval will be subject to the following: that the final site engineering, landscaping and building plans be submitted, that staff comments are addressed in regards to the engineering, utilities, building and site plan review, and that water and sewer be installed to the property or a surety in the amount of 110% of the estimated cost of construction be posted in lieu of installing the services.

Recommendation:

Authorize an Ordinance Amending Boundaries of B-2 and PUD-R Zoning Districts, Amending the Official Zoning Map of the City of Rochelle and Approving a Variance – 1800 20th Street


Agenda Item #4 Correcting Resolution 14-07, Establishing Minimum/Maximum Wage Rates for 2014-15 Fiscal Year

References:

pdf Correcting Resolution 14-07, Establishing Minimum/Maximum Wage Rates (7 KB)
pdf Exhibit A Minimum/Maximum Wage Rates (11 KB)
Rochelle Municipal Code Sections 2-261 and 2-262 (not attached)

Recommended Action:

Consider Correcting Resolution 14-07, Establishing Minimum/Maximum Wage Rates for 2014-15 Fiscal Year

History and Fact:

The Municipal Code of the City of Rochelle requires that the City Council annually approve a resolution establishing minimum/maximum wage rates for all position classifications within the City. The Mayor and Council approved Resolution 14-07 Establishing Minimum/Maximum Wage Rates for 2014-15 Fiscal Year on April 28, 2014.

Discussion:

The approved wage rate resolution contained an error in the Para-Professionals category. An increase was approved during the 2014-15 budget process for Paid-On-Call (POC) firefighters and the category was not adjusted to reflect the maximum rate of $15.00 per hour for a POC with both Basic Operations and Paramedic certifications. The rates included in this corrected resolution are consistent with those that were incorporated into the approved City Budget for Fiscal 2014-15.

Recommendation:

Approve a Correcting Resolution Establishing Minimum/Maximum Wage Rates for 2014-15 Fiscal Year


Discussion #1 Mobile Food Vendors

Several existing establishments have expressed an interest in providing mobile food vending in our community. Due to the restrictive nature of our existing ordinance, these opportunities are not currently available.

Chamber of Commerce and Community Development staff members believe that mobile food vendors are an excellent way to create a shopper, family and industry friendly environment in our community. Therefore, they are recommending changes to Chapter 70, Article II, Division 1 (Peddlers, Solicitors, Canvassers and Itinerant Merchants) of the Municipal Code. These changes would establish regulations for mobile food vendor vehicles in the B-1 (Commercial Central Highway), B-2 (Commercial Highway), I-1 (Light Industry) and I-2 (General Industry) zones of the City.

The mobile food vending topic was discussed at the August 4th Planning and Zoning Commission meeting. The Commission members provided input and were generally supportive of the proposed modifications.

Rochelle Area Chamber of Commerce Director Peggy Friday will be in attendance to respond to questions from the Mayor and Council.