City Council Meeting Agenda - October 22, 2018

Monday, October 22, 2018 at 6:30 p.m.
City of Rochelle Council Chambers
420 North 6th Street, Rochelle, IL 61068


• Pledge to the Flag
• Prayer
• Mayor
• Council Members
a) Approve Minutes of City Council Meetings – pdf 10/09/18 (114 KB)
b) Approve Exceptions – pdf 10/3/2018-10/15/2018 (67 KB)
c) Approve Bills – pdf 10/16/2018 (169 KB)
d) Approve Payroll – pdf 09/24/18-10/07/18 (50 KB)
e) Approve Request from Hispanic Heritage Festival Committee – pdf September 4, 2019 (70 KB)
f) Accept and Place on File Financial Statement – pdf September 2018 (813 KB)
2) Ordinance Authorizing the Sale of Not to Exceed $4,500,000 General Obligation Bonds (Alternate Revenue Source)
3) City Manager Annual Performance Appraisal and Salary Increase
4) IEPA Loan Repayment Amendment – Drinking Water Project Well 11
5) Preliminary Engineering Services Agreement for the City Industrial Rail East Bridge and Rail Extension
6) Resolution Authorizing the City Manager to Establish a Limited Period Amnesty Program for Utility Debts Owed to the City of Rochelle

The Council Meeting will be broadcast live on Facebook


Agenda Item #2 - Parameters Ordinance for Issuance of General Obligation Bonds (Alternate Revenue Source) in an amount not to exceed $4,500,000

Staff Contact: Jeff Fiegenschuh, City Manager

Summary: At the Budget Workshop on August 20th, preliminary discussion was held about the issuance of bonds for infrastructure improvements including but not limited to 2nd Ave street urbanization and drainage improvements, downtown storm sewer and drainage improvements including street and sidewalk reconstruction as needed, and other general street improvements. The authorizing ordinance was approved and a BINA hearing has been held. The parameters ordinance allows the City to issue the bonds before April 22, 2019 at an amount not to exceed $4,500,000, with a rate not to exceed 6%, and maturities no later than 2029.

Strategic Plan Goal Application: Reduce/Re-evaluate Debt – Long Term Complex,

Maintain Fiscal Stability & Balanced Budget-Short-Term Routine, Create a 20-Year Capital Improvement Plan – Short-Term Routine & Long-Term Complex

Recommendation: Approve the Parameters Ordinance for Issuance of General Obligation Bonds (Alternate Revenue Source) in an amount not to exceed $4,500,000

Supporting Documents:

pdf Infrastructure Bonds Parameters Ordinance (336 KB)

Agenda Item #3 -  City Manager Annual Performance Appraisal and Salary Increase

Staff Contact: Nancy Bingham

Summary: City Manager, Jeff Fiegenschuh’s one (1) year anniversary date was September 11, 2018. Per his contract, the Mayor and Council Members completed his annual performance review. Upon the completion of the process the Mayor and Council support a 5% increase of his current base salary.

Strategic Plan Goal Application:  Implement a performance based budget to attract and retain quality employees allowing the departments to provide quality services to the City and its residents.

Recommendation: Approve a 5% increase of current base salary for City Manager, Jeff Fiegenschuh.
This increase is retro to one (1) year anniversary date 9/11/2018.

Agenda Item #4 - Approval of Well 11 Loan Amendment

Staff Contact:  Adam Lanning

Summary:      The original loan agreement to fund the well 11 radium removal plant had a repayment schedule beginning on 12/12/2018. On September 26, 2018 we received a letter from the IEPA indicating that the repayment schedule changed to January 4th, 2019 and requires the City’s approval.  There is no change in the dollar amount for this loan.    

Recommendation:     Approve an amendment to the loan for well 11 radium removal plant.      

Supporting Documents: 

pdf Loan Repayment Amendment (436 KB)

Agenda Item #5 - Preliminary Engineering for the CIR East Bridge and Rail Extension

Staff Contact:  Jason Anderson – Economic Development Director

Summary:  The City of Rochelle Railroad (CIR) needs to be extended east and south of the current terminus of the rail system to open ~500 acers to future rail access. The rail extension will pass over the Johns Creek and through a flood way. Hydraulic modeling and preliminary engineering for bridge design and stormwater mitigation must be done before permitting the project to be constructed.    

Funding Sources:    
Source: Budgeted Amount: Proposed Expenditure:
2018 Rail Revenues $46,000 $46,000

Strategic Plan Goal Application: As part of the ongoing Strategic Plan for the City and GREDCO to expand the City of Rochelle Railroad System to spur new industrial growth, a plan is being proposed to extend the current rail terminus east and south. This expansion will open more than 500 acres to rail access which will go along with the utility infrastructure RMU has been extending over the past 5 years at the intersection of Hayes and Steward Rd. including a new water tower, well, well house, radium plant, new power lines and soon new sanitary sewer extension. Rail is the last utility to be built to the site which will spur new industrial development.    

Recommendation:  Staff recommends the City Council authorize the City Manager to contract Fehr & Graham to perform the necessary duties and responsibilities to complete the preliminary design work for the future permitting and construction of a rail extension and rail bridge.           

Supporting Documents: 

pdf Preliminary Engineering Services Agreement (357 KB)

pdf Map (910 KB)

Agenda Item #6 -  Resolution authorizing the City Manager to establish a limited period amnesty program for certain utility debts owed to the City of Rochelle.

Staff Contact:  Barbara Bell

Summary:      The City currently has some old utility debts which have been difficult to collect.  Most of these debts have been sent to a collection agency and/or the Local Debt Recovery Program but have not been paid.  The collection agency has also reported the debts to credit bureaus.  The amnesty program will give debtors a final chance to pay their debts.

The amnesty program will be available from November 1, 2018 through November 30, 2018.  The program will allow debtors to pay their debt at a 25% discount.  Eligible debtors will receive a letter informing them of the program and the discount. 

The City of Rochelle has outstanding utility debts from 2006-2012 totaling $713,735.30.  Payment of the debts will assist with maintaining fiscal stability. 

Strategic Plan Goal Application:  Maintain fiscal stability

Recommendation:     Approve a resolution authorizing the City Manager to establish a limited period amnesty program for utility debts owed to the City of Rochelle

Supporting Documents: 

pdf Resolution (75 KB)