I. CALL TO ORDER:
• Pledge to the Flag
II. ROLL CALL:
III. PROCLAMATIONS, COMMENDATIONS, ETC:
IV. REPORTS AND COMMUNICATIONS:
• Council Members
• Remarkable Resident Presentation
o Sharon Tilley
• Good News
o Sergeant Phil Frankenberry
• Employee Introduction
o Justin Medine
o Craig Klenke
V. PUBLIC COMMENTARY:
VI. BUSINESS ITEMS:
1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:
a) Approve Minutes of City Council Meetings – pdf December 10, 2018 (390 KB)
b) Accept and Place on File Minutes of Rochelle Fire & Police Commissioners – pdf 9/11/18 (36 KB)
c) Accept and Place on File Minutes of Planning and Zoning Commission – pdf 11/5/18 (151 KB)
d) Approve Exceptions – pdf 12/5/18-12/19/18 (251 KB) , pdf 12/20/18-1/7/19 (79 KB)
e) Approve Bills – pdf 1/8/19 (195 KB)
f) Approve Payroll – pdf 12/3/18-12/16/18 (52 KB) , pdf 12/17/18-12/30/18 (49 KB)
g) Accept and Place on File General Budget Summary - pdf November 30, 2018 (717 KB)
2) Ordinance Approving a Redevelopment Agreement with Kennay Farms, LLC
3) Resolution Approving Policies and Procedures for Updating Disclosures
4) Ordinance Amending Certain Sections of Chapter 110 Article XIII of the Rochelle Municipal Code Pertaining to Signs
5) Resolution Authorizing the Execution of a First Amendment to a Collocation License Agreement with Follett Corporation
6) Engineering Agreement with Fehr Graham – New Well House for RMU Well #4
7) Engineering Services Agreement for Phase I, II and III 2nd Avenue Street Reconstruction Improvements between 12th and 14th Streets
VII. DISCUSSION ITEMS:
VIII. EXECUTIVE SESSION
The Council Meeting will be broadcast live on Facebook
Agenda Item #2 - An Ordinance Approving a Redevelopment Agreement with Kennay Farms LLC
Staff Contact: Michelle Pease, Community Development Director
Summary: As the Kennay Farm’s Distillery has progressed, the need for a bottling and barrel storage facility (RickHouse) within close proximity of the distillery was identified. Kennay Farms Distillery, LLC is requesting a TIF Redevelopment Agreement. The TIF Redevelopment Agreement consists only of the RickHouse project parcels, with a request of 50% TIF increment reimbursement of those parcels only, a maximum of $1,000,000.00 with a project completion date on or before December 31, 2020. This TIF Redevelopment Agreement will expire on December 31, 2038. The RickHouse project is located in the Downtown & Southern Gateway TIF.
Strategic Plan Goal Application: This agreement continues to support the City’s Strategic Plan goals by promoting, retaining and enhancing small business development.
Recommendation: Authorize an Ordinance Approving a Redevelopment Agreement with Kennay Farms LLC
Agenda Item #3 - Resolution Approving Policies and Procedures for Updating Disclosures
Staff Contact: Chris Cardott, Finance Director
Summary: The new amendments to SEC Rule 15c2-12, effective February 27, 2019, are an effort to provide additional financial information to investors where an issuer may have material financial obligations that could impact bond holders. Governments will have to state in continuing disclosure agreements entered on or after the effective date that they will disclose to the market any new and material financial obligations and notify the market when an outstanding or new financial obligation reflects material financial difficulties. The purpose of this policy is to assign the Finance Director as the Disclosure Officer and identify the responsibilities and procedures to adhere to the new amendments.
Strategic Plan Goal Application: Reduce/Re-evaluate Debt – Long Term Complex Goal
Recommendation: Authorize a Resolution Approving Policies and Procedures for Updating Disclosures for the City of Rochelle
Agenda Item #4 - Ordinance Amending Certain Sections of Chapter 110 Article XIII of the Rochelle Municipal Code Pertaining to Signs
Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk
Summary: A few years ago, the Illinois General Assembly passed P.A. 96-0904 amending the zoning enabling state to establish that “other than reasonable restrictions as to size, no home rule or non-home rule municipality may prohibit the display of outdoor political campaign signs on residential property during any period of time…”65ILCS 5/11-13/1. This law prohibits, among other things, a restriction on how long campaign signs can be placed in residential yards.
Strategic Plan Goal Application: Incorporate Dynamic Planning and Evaluation (Review and Revise) in City-Wide Planning Efforts
Recommendation: Authorize an Ordinance Amending Certain Sections of Chapter 110 Article XIII of the Rochelle Municipal Code Pertaining to Signs
Agenda Item #5 - Resolution Authorizing the Execution of a First Amendment to a Collocation License Agreement with Follett Corporation
Staff Contact: Jason Bird
Summary: Follett Corporation entered into a License Agreement in 2012 in order to install and operate its telecommunications equipment at the RMU Technology Center. The proposed amendment extends the License Agreement with Follett for an additional 5 years. Previously it was a 3-year contract.
Once this amendment is approved, there will only be one contract still needing to be extended or updated.
Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget by making sure our agreements in the Communication Department are up-to-date.
Recommendation: Approve a Resolution Authorizing the Execution of a First Amendment to a Collocation License Agreement with Follett Corporation
Agenda Item #6 - Engineering Agreement with Fehr Graham – New Well House for RMU Well #4
Staff Contact: Adam Lanning
Summary: Well 4 is located on 2nd Avenue near the Highway 251 overpass and is still housed in the original 1928 building. Since the building and all associated equipment needs to be replaced, we advertised a request for qualifications in November to provide professional design services to replace this well house. After careful review of the three firms that submitted a statement of qualifications, we believe Fehr Graham will best provide RMU with these services. The scope of the project is to construct a new well house at the south west corner of Washington Street and 2nd Avenue, since the City owns that lot, and install a raw water main from the existing well to the new well house. There is not room on the existing lot, since the new well house will be significantly larger, and we are requiring a foot print to allow for a future radium removal plant if needed.
|Source:||Budgeted Amount:||Proposed Expenditure:|
Recommendation: Approve the agreement with Fehr Graham and Associates to complete the design of a new well house at a cost of $240,000.
Strategic Plan Goal Application: Short-Term Route & Long Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.
Agenda Item #7 - Engineering Services Agreement for Phase I, II and III 2nd Avenue Street Reconstruction Improvements between 12th and 14th Streets
Staff Contact: Sam Tesreau, City Engineer
Summary: City Engineering staff developed a 5 year capital improvement plan that included the 2nd Avenue street reconstruction from 12th to 14th Street. In late 2018 City Council approved bond funding of $4.5 million dollars to fund engineering and construction costs for certain street, roadway, bridge, storm sewer and other drainage related improvements throughout the City. The 2nd Avenue improvements were specifically identified as one of those projects north of the BNSF RR and between 12th and 14th Streets. The project will help improve the drainage system thereby alleviating localized flooding in the area.
Staff engaged Chastain and Associates to provide preliminary layouts and field topography work to begin cost estimates and identify other potential issues with reconstruction of the street in late 2018 including the need for additional right of way.
Chastain and Associates has submitted a proposal for Engineering Phase I, II and III for the 2nd Avenue reconstruction and urbanization project for a not to exceed fee of $103,000. Approval of this Engineering Services Agreement (ESA) will allow the next step of the design process to continue and keep this critical project on schedule for eventual bidding and commencement of construction in late 2018. Other time and material categories are identified as the need arises for an estimated fee of $37,400.
|Source:||Budgeted Amount:||Proposed Expenditure:|
|CIP 2nd Avenue Reconstruction||$590,000 (2019)||$103,000 base + $37,400 T&M|
Stategic Plan: This infrastructure improvement continues to support the City’s Strategic Plan goals by improving street/roadway infrastructure throughout the City of Rochelle.
Recommendation: Approve the Engineering Services Agreement with Chastain and Associates (enclosure 1) at a base fee not to exceed $103,000 plus an estimated fee of $37,400 for other time and material categories as identified.