City Council Meeting Agenda - June 8, 2020

AGENDA

ROCHELLE CITY COUNCIL

REGULAR MEETING

Monday, June 8, 2020 at 6:30 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

• Recognition of 25 year of Service by Dr. Joe Thiele on the Planning and Zoning Commission

IV. REPORTS AND COMMUNICATIONS:

• Mayor’s Report

o Appointment of Sue Messer to the Police and Fire Pension Boards for a Term to Expire April 30, 2022

• Council Members

• Remarkable Resident – Heather Simo

• Good News

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting – pdf May 26, 2020 (236 KB)

b) Approve Exceptions – pdf 05/20/20-06/02/20 (150 KB)

2) Ordinance Establishing the Small Business Assistance Grant Program by the City of Rochelle - Restart Rochelle

3) Change Order #1 for the 6th Street Watermain Project

4) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License for R.G&G Baldwin Inc. d/b/a Hickory Grove Banquet & Conference Center

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION:

IX. ADJOURNMENT

Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.

Council members may participate in the City Council Meeting remotely as a result of the Governor suspending the requirement for in-person attendance at Public Meetings.

The Council Meeting will be broadcast live on Facebook

Agenda Item #2 Ordinance Establishing the Small Business Assistance Grant Program by the City of Rochelle - Restart Rochelle

Staff Contact: Michelle Pease, Community Development Director

Summary: The purpose of the proposed Restart Rochelle Small Business Assistance Program is to help small businesses deemed “non-essential” survive Governor Pritzker’s “Stay at Home” Executive Order through this COVID-19 pandemic.

The City will provide the funding for the grant and will work with the Downtown Rochelle Association (DRA), the Rochelle Area Chamber of Commerce and the Rochelle Retail Advisory Board to promote the grant. We believe small businesses are an essential part of our culture and business community.

For the purposes of this grant, a deemed non-essential small business is defined as a business who employs 15 or less employees, including the owner, but not including independent contractors. The business must have a physical commercial business address within the City limits that is a separate location than the primary residence of the business owner. Homebased businesses do not qualify.

These small businesses are owned by our friends and neighbors. We must do everything we can to support our local businesses through this financial crisis. This grant program is intended to pay for qualifying expenses not covered by the federal government’s Paycheck Protection Program or other sources of State or Federal COVID-19 relief funding. The maximum grant amount a business can received is $5,000 for qualifying expenses. Eligible expenses may include rent or mortgage payment, insurance, personal protection equipment and utilities.

Funding Sources: Source: Budgeted Amount: Proposed Expenditure: Community Development $200,000 $200,000

Strategic Plan Goal Application:This ordinance continues to support the City’s Strategic Plan goals by promoting, retaining and enhancing small business development.

Recommendation:Approve Ordinance Establishing the Small Business Assistance Grant Program by the City of Rochelle

Supporting Documents:

  pdf (329 KB) pdf Restart Rochelle Small Business Assistance Program Application (329 KB)

  pdf Ordinance Establishing the Small Business Assistance Grant Program by the City of Rochelle (86 KB)

Agenda Item #3 Change Order #1 for the 6th Street Watermain Project.

Staff Contact: Adam Lanning

Summary:

The 6th street restoration project was bid with the intention RMU would install approximately 600 feet of watermain in-house.  With some recent developments, and additional work coming with the well 12 radium removal plant RMU does not have enough time to install the watermain and would be best to hire the current contractor to perform this work. Well 12 is set to start up around the same time this project will begin, and the new radium removal plant will require approximately 20 hours per week of additional work. We negotiated the terms of this change order with the contractor to get good pricing and in order to keep the project on schedule this was the best route to install the main.  RMU will provide the construction management and the design/permitting was also completed in-house.        

Funding Sources: Source: Budgeted Amount: Proposed Expenditure: Cash Reserve N/A $49,150

Strategic Plan Goal Application: Short-Term Route & Long Term Complex Goal Create a 20 Year Capital Improvement Plan, review & modify plan as needed.

Recommendation: Approve change order #1 for the 6th Street watermain project in the amount of $49,150 with N-TRAK group.

Supporting Documents:

  pdf IDOT Request for Approval of Change of Plans and N-TRAK Proposal (157 KB)

Agenda Item #4 Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License for R.G&G Baldwin Inc. d/b/a Hickory Grove Banquet & Conference Center

Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk

Summary: R.G&G Baldwin Inc. d/b/a Hickory Grove Banquet & Conference Center at 1127 North 7th Street in Rochelle has notified the City that they will surrender their liquor license effective June 1, 2020.

This action will result in a total of seven Class R-3 liquor licenses in the City of Rochelle.

Recommendation:Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License for R.G&G Baldwin Inc. d/b/a Hickory Grove Banquet & Conference Center

Supporting Documents:

  pdf Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Delete One R-3 Liquor License for R.G&G Baldwin Inc. d/b/a Hickory Grove Banquet & Conference Center (13 KB)