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City Council Meeting Agenda - March 22, 2021

AGENDA

ROCHELLE CITY COUNCIL

REGULAR MEETING

Monday, March 22, 2021 at 6:30 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I.                                    CALL TO ORDER:

·       Pledge to the Flag

·       Prayer

II.                                  ROLL CALL:

III.                               PROCLAMATIONS, COMMENDATIONS, ETC:

IV.                                REPORTS AND COMMUNICATIONS:

·       Mayor’s Report

·       Council Members

V.                                  PUBLIC COMMENTARY: 

VI.                                BUSINESS ITEMS:

1)   CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a)      Approve Minutes of City Council Meeting – pdf 3/8/21 (233 KB)

b)      Approve Exceptions – pdf 3/2/21-3/8/21 (182 KB) , pdf 3/9/21-3/15/21 (709 KB)

c)      Approve Payroll – pdf 02/22/21-3/7/21 (58 KB)

d)      Approve Can Request to hold a Food Truck Fair – pdf 4/24/21 & 10/16/21 (780 KB)

e)      Accept and Place on File Financial Statement – pdf February 2021 (7.21 MB)

f)      pdf Approve Resolution Regarding the Release of Executive Session Minutes (9 KB) pdf Resolution (77 KB)

2)   Ordinance Amending Section 6-46 of the Municipal Code to Create One Class B Liquor License for Rusty’s Slots

3)   Resolution Authorizing the Execution of an Agreement with Quigg Engineering, Inc. for Preliminary Assessment and Schematic Design and Design Phase Services

4)   Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Cyclone Streetlights

5)   Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Estimate for the Repairs of Peaker Engine Number 1

6)   Resolution Authorizing the Retention of BHMG Engineers, Inc. to Supervise the Repairs to Peaker Engine Number 1

7)   Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Quote for the Replacement of Two Turbochargers for Peaker Engine Number 2

VII.                             DISCUSSION ITEMS:VIII.                          EXECUTIVE SESSIONIX.                               ADJOURNMENT

Anyone interested in participating in public commentary remotely should contact Deputy City Clerk Rose Hueramo at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.

Council members may participate in the City Council Meeting remotely as a result of the Governor suspending

the requirement for in-person attendance at Public Meetings.

The Council Meeting will be broadcast live on Facebook


Agenda Item #2 - Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Rusty’s Slots

Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk

Summary: Russ Stevens has submitted an application for a Class B liquor license for Rusty’s Slots at 901 South 7th Street, the former Hub Shuttle facility. The Class B liquor license allows for the retail sale on the premises specified of alcoholic liquor for consumption on the premises as well as other packaged retail sale of such liquor.

The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the creation of a Class B liquor license for Rusty’s Slots. This action will result in a total of eleven Class B liquor licenses in the City of Rochelle.

Recommendation:  Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Rusty’s Slots

Supporting Documents:

pdf Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class B Liquor License for Rusty’s Slots (69 KB)


Agenda Item #3 - Resolution Authorizing the Execution of an Agreement with Quigg Engineering, Inc. for Preliminary Assessment and Schematic Design & Design Phase Services for Project No. RPJ-4765.

Staff Contact: Mike Hudetz, Airport Manager

Summary: Illinois Department of Transportation, Division of Aeronautics (IDOT) has determined through pavement evaluation studies in relation to type and weight of aircraft and land at the Rochelle Municipal Airport, that a portion of the center ramp asphalt is in need of replacement with concrete. To move forward with this project, the City Council must authorize the City Manager to execute an Agreement with Quigg Engineering, Inc. and authorize the Preliminary Assessment and Schematic Design & Design Phase Services. The 2021 Capital Outlay Summary for the Airport includes funding for the center ramp improvements.

Funding Sources:     
Source: Budgeted Amount: Proposed Expenditure:
Federal $89,190     90% $89,190
State $4,995        5%  $4,995       
Local  $4,995        5%   $4,995      

 

Strategic Plan Goal Application: Infrastructure Effectiveness and Improvement.

Recommendation: Approve a Resolution Authorizing the Execution of an Agreement with Quigg Engineering, Inc. for Preliminary Assessment and Schematic Design & Design Phase Services for Project No. RPJ-4765.

Supporting Documents:

pdf Resolution Authorizing the Execution of an Agreement with Quigg Engineering, Inc. for Preliminary Assessment and Schematic Design & Design Phase Services for Project No. RPJ-4765 (76 KB)

pdf Standard Agreement for Consultant Services at Illinois Airports (2.16 MB)



Agenda Item #4 - Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Cyclone Streetlights

Staff Contact:  Adam Lanning, Utilities Superintendent & Blake Toliver, Director of Electric Operations

Summary:      Under the 2010 Lighthouse Pointe Tax Increment Financing (TIF) District Redevelopment Plan a variety of programs and strategies have been implemented to promote economic development by improving the infrastructure in the area; this included replacing the streetlights in front the Walmart shopping center. We are requesting the purchase of 40 Cyclone streetlights to comply with the terms of the agreement. These lights will be installed in accordance with IDOT specifications since Illinois Route 38 is a state road.

Wesco Distribution is an authorized dealer in our area and the only supplier of this type of lighting product; therefore we request to bypass the bidding process.

The Lighthouse Pointe TIF has sufficient funds to cover the proposed expenditure of $369,880.

Funding Sources:     
Source: Budgeted Amount: Proposed Expenditure:
Lighthouse TIF Funds  $240,000 $369,880

 

Strategic Goal: Develop and implement plan to replace/repair infrastructure to work in concert with the CIP

Recommendation:    

Approve an Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Cyclone Streetlights

Supporting Documents: 

pdf Ordinance Waiving the Competitive Bidding Requirements and Awarding Wesco Distribution the Purchase Order for the Purchase of Cyclone Streetlights (121 KB)

pdf Wesco Quote (188 KB)


Agenda Item #5 - Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Estimate for the Repairs of Peaker Engine Number 1

Staff Contact:  Adam Lanning, Utilities Superintendent & Blake Toliver, Electric Director 

Summary: On June 2020 Peaker Engine Number 1 suffered a catastrophic mechanical failure where the crankshaft and block suffered significant damage. We have confirmed coverage through our insurance carrier under the mechanical breakdown coverage. The total cost of repairs is $1,042,144.23, this includes a bid to lift the engine with a crane from Parker Fabrication, Inc.  All repair cost will be covered by the insurance company minus the $5,000 insurance deductible. Repairs will begin once we have received the insurance settlement check.

Peaker Engine Number 1 is a Fairbanks Morse model therefore it is prudent to have the proprietor manufacturer complete the needed repairs. Currently the engine generates approximately 2 MW of power.  It is anticipated that after the repairs are done the output capacity will increase about 400 KW.  We conducted a repair cost analysis and based on conservative assumptions Peaker Number 1 generates approximately $100,000 per year in net savings to the City.  

Funding Sources:     
Source: Budgeted Amount: Proposed Expenditure:
Insurance Settlement $500,000 $5,000 Deductible

 

Strategic Plan Goal Application:  20-Year CIP Plan – Conduct infrastructure needs analysis for current & future needs 

Recommendation: Approve an Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Estimate for the Repairs of Peaker Engine Number 1

Supporting Documents:  

pdf Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Estimate for the Repairs of Peaker Engine Number 1 (158 KB)

pdf Fairbanks Morse’s Repair Estimate (36 KB)

pdf Insurance Statement of Loss (58 KB)


Agenda Item #6 - Resolution Authorizing the Retention of BHMG Engineers, Inc. to Supervise the Repairs to Peaker Engine Number 1

Staff Contact: Adam Lanning, Utilities Superintendent & Blake Toliver, Director of Electric Operations

Summary: Due to the significant repairs needed to Peaker Engine Number 1 we reached out to BHMG consultants to supervise the rebuild process of Peaker Engine Number 1. Their long history with these types of generators will provide technical and administrative support during the complex process.

BHMG will act as the owner’s representative and manage and inspect the process of the manufacturer rebuilding the Peaker plant generator for $25,000. This expense will be covered under the insurance settlement.

Funding Sources:     
Source: Budgeted Amount: Proposed Expenditure:
Insurance Settlmenet $500,000 $0

 

Strategic Plan Goal Application: 20-Year CIP Conduct infrastructure needs analysis for current and future needs.

Recommendation: Approve Resolution Authorizing the Retention of BHMG Engineers, Inc. to Supervise the Repairs to Peaker Engine Number 1

Supporting Documents:

pdf Resolution Authorizing the Retention of BHMG Engineers, Inc. to Supervise the Repairs to Peaker Engine Number 1 (79 KB)

pdf Professional Engineering Services Agreement with BHMG (160 KB)


Agenda Item #7 - Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Quote for the Replacement of Two Turbochargers for Peaker Engine Number 2

Staff Contact:  Adam Lanning, Utilities Superintendent & Blake Toliver, Director of Electric Operations 

Summary: In the last 4 years Peaker Engine Number 2 has undergone a significant rebuild to increase efficiency, capacity, and performance. Among the recent upgrades the engine has been recalibrated and the pumps have been replaced. What is left to complete is to replace 2 turbochargers in the total amount of $84,738.

Fairbanks Morse has done all work completed for Peaker Engine Number 2. Since it’s one of their manufactured engines, we wish to have Fairbanks continue to work on the engine and waive competitive bidding due to their highly specialize expertise and service history. 

Once the upgrades are completed, we anticipate an increase in output power of approximately 500 KW. Currently this engine generates 1.8 MW of power that translates into approximately $85,000 annually in cost savings to the City with an investment payback period of one (1) year.  

Funding Sources:     
Source: Budgeted Amount: Proposed Expenditure:
Electric Funds $200,000 $84,738

 

Strategic Plan Goal Application: 20-Year CIP Plan – Conduct Infrastructure needs analysis for current and future needs. 

Recommendation: Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Quote for the Replacement of Two Turbochargers for Peaker Engine Number 2

Supporting Documents:  

pdf Ordinance Waiving the Competitive Bidding Requirements and Authorizing the City Manager to Accept Fairbanks Morse’s Quote for the Replacement of Two Turbochargers for Peaker Engine Number 2 (158 KB)

pdf Fairbanks Morse’s Quote (821 KB)