City Council Meeting Agenda - May 10, 2021

ROCHELLE CITY COUNCIL REGULAR MEETING

Monday, May 10, 2021 at 6:30 p.m.

City of Rochelle Council Chambers

420 North 6th Street, Rochelle, IL 61068

I. CALL TO ORDER:

• Pledge to the Flag

• Prayer

II. ROLL CALL:

III. PROCLAMATIONS, COMMENDATIONS, ETC:

• Police Week – pdf May 9-15, 2021 (59 KB)

• Public Works Week – pdf May 16-22, 2021 (107 KB)

IV. REPORTS AND COMMUNICATIONS:

• Mayor’s Report

o Accept the Resignation of Vicki Snyder-Chura from the Planning & Zoning Commission Effective Immediately

o Revise the Appointment of Lyndon Leisher to the Planning & Zoning Commission as a voting member for a term to expire July 1, 2021

• Council Members

• Rochelle Area Community Foundation 2021/22 Pledge Campaign

V. PUBLIC COMMENTARY:

VI. BUSINESS ITEMS:

1) CONSENT AGENDA ITEMS BY OMNIBUS VOTE with Recommendations:

a) Approve Minutes of City Council Meeting –   pdf 4/26/21 (272 KB)

b) Approve Exceptions – pdf 4/20/21-4/26/21 (159 KB) , pdf 4/27/21-5/3/21 (135 KB)

c) Approve Payroll – pdf 04/19/21-05/02/21 (60 KB)

d) Accept and Place on File pdf Rochelle Police Pension Board Annual Treasurer’s Report (28 KB)

e) Approve VFW request to hold Poppy Drive on pdf May 29, 2021 (27 KB)

2) Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class S Liquor License for Amisa Inc. d/b/a Rochelle Shell at 505 W. Highway 38

3) Illinois Metropolitan Investment Fund

4) Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement with the State of Illinois and Resolution Authorizing the Payment of the City of Rochelle’s Local Share for Illinois Project No. RPJ-4765 to reconstruct remaining area of aircraft parking apron

5) Ordinance Waiving the Competitive Bidding Requirements and Awarding Alfa Laval Inc. the Purchase Order for the Purchase of a Centrifuge Control Systems

6) Resolution Authorizing and Approving an Aggregator Master Service Agreement between Enerwise Global and the City of Rochelle

7)  Acquisition of a Cuty Easement for future pedestrian bridge and shared use path improvements, over the Kyte River and north of IL Rte 38, on part of lot 1 of Meadowbrook Subdivision No. 1

VII. DISCUSSION ITEMS:

VIII. EXECUTIVE SESSION

IX. ADJOURNMENT

Anyone interested in participating in public commentary remotely should contact City Clerk Sue Messer at This email address is being protected from spambots. You need JavaScript enabled to view it. or 815-562-6161 to make arrangements.

Council members may participate in the City Council Meeting remotely as a result of the Governor suspending the requirement for in-person attendance at Public Meetings.

The Council Meeting will be broadcast live on Facebook

Agenda Item #2 Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class S Liquor License for Amisa Inc. d/b/a Rochelle Shell

Staff Contact: Sue Messer, Assistant to the City Manager/City Clerk

Summary: Amisa Inc. has submitted an application for a Class S liquor license for Rochelle Shell at 505 W. Highway 38. The Class S liquor license allows for the retail sale of packaged beer and wine, not for consumption on the premises where sold.

The Liquor Commissioner, Mayor Bearrows, has reviewed the application and has no objection to the creation of a Class S liquor license for Rochelle Shell. This action will result in a total of three Class S liquor licenses in the City of Rochelle.

Recommendation: Approve an Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class S Liquor License for Amisa Inc. d/b/a Rochelle Shell

Supporting Documents:

  pdf Ordinance Amending Section 6-46 of the Municipal Code of the City of Rochelle to Create One Class S Liquor License for Amisa Inc. d/b/a Rochelle Shell (14 KB)

Agenda Items #3 Illinois Metropolitan Investment Fund

Staff Contact: Chris Cardott, Finance Director

Summary: The Illinois Metropolitan Investment Fund (IMET) is a local government investment pool created in 1996. It currently provides investment services to over 200 municipalities and government agencies. IMET offers two investment options: a liquidity option (Convenience Fund) and an intermediate-term option (1-3 Year Series). The Convenience Fund is designed to accommodate funds requiring high liquidity. It is comprised of collateralized bank deposits, FDIC insured certificates, and U.S. government securities and funds are available the same day. The 1-3 Year Series is designed for public funds that may be invested for longer than one year. There are no early withdrawal fees or penalties for funds invested for less than one year. Funds are available for withdrawal in 5 business days. The 1-3 Year Series is invested primarily in U.S. government backed securities (Treasuries and Agencies) and holds the highest rating by Moody’s. Rates as of April 27, 2021 are .21% for the Convenience Fund and .62% for the 1-3 Year Series. Rates change daily. With the anticipation of funds from the American Recovery Plan, I recommend opening an account with IMET and depositing the funds into the 1-3 Year Series option. This new account will allow the City to easily track the projects allowed for the ARP funds. Minor changes to the current Investment Policy are made and highlighted in the attached.

Strategic Plan Goal Application: Maintain Fiscal Stability & Balanced Budget – Short Term Routine

Recommendation:Approve the revised Investment Policy and application to the Illinois Municipal Investment Fund

Supporting Documents:

  pdf Investment Policy (97 KB)

  pdf Resolution Approving the Execution of a Third Amended and Restated Declaration of Trust (23.24 MB)

  pdf Moody’s Rating Letter (722 KB)

Agenda Item #4 Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement with the State of Illinois and Resolution Authorizing the Payment of the City of Rochelle’s Local Share for Illinois Project No. RPJ-4765.

Staff Contact: Mike Hudetz, Airport Manager

Summary: IDOT has determined through the Pavement Condition Index (PCI) and the weight of aircraft that land here, that a portion of our asphalt apron needs replacement with concrete. To move forward with this project, the City Council must authorize the City Manager to execute an Intergovernmental Agreement with the State of Illinois and authorize the payment of the City’s 5% share of $48,101.01. The 2021 Capital Outlay Summary for the Airport includes funding for the apron replacement.

Funding Sources:

Source: Budgeted Amount: Proposed Expenditure: Federal $865,818.18 90% $865,818.18 State $48,101.01 5% $48,101.01 Local $48,101.01 5% $48,101.01

Strategic Plan Goal Application: Infrastructure Effectiveness and Improvement.

Recommendation: Approve a Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement with the State of Illinois for Illinois Project No. RPJ-4765.Approve a Resolution Authorizing the Payment of the City of Rochelle’s Local Share for Illinois Project No. RPJ-4765.

Supporting Documents:

  pdf Resolution Authorizing the City Manager to Execute an Intergovernmental Agreement with the State of Illinois for Illinois Project No. RPJ-4765. (99 KB)

  pdf Intergovernmental Agreement with the State of Illinois for Illinois Project No. RPJ-4765. (8.92 MB)

  pdf Resolution Authorizing the Payment of the City of Rochelle’s Local Share for Illinois Project No. RPJ-4765. (137 KB)

  pdf Improvement Site Map (459 KB)

Item #5 Ordinance Waiving the Competitive Bidding Requirements and Awarding Alfa Laval Inc. the Purchase Order for the Purchase of a Centrifuge Control Systems

Staff Contact: Adam Lanning, Utilities Superintendent

Summary: Recently a VFD for centrifuge #1 failed at the wastewater plant and we are currently running on our backup #2 centrifuge with no backup. The company Alfa Laval trouble shot the problem and has recommended upgrading both components due to control and drive problems. These issues will result in our system becoming obsolete and support will no longer be available for the original controls.

These machines cannot run without these components. The centrifuges are a crucial part of the wastewater plant process. It is how we separate water from biosolids not needed to balance the plant and we send the biosolids to the landfill 5 days a week.

These components are only available through Alfa Laval. Therefore, we wish to waive competitive bidding.

Funding Sources: Source: Budgeted Amount: Proposed Expenditure: Water Reclamation Cash Fund $ 0 $ 88,670.00

Strategic Plan Goal Application: 20-Year CIP Plan – Conduct infrastructure needs analysis for current & future needs.

Recommendation: Approve Ordinance Waiving the Competitive Bidding Requirements and Awarding Alfa Laval Inc. the Purchase Order for the Purchase of a Centrifuge Control Systems at a cost of $88,670.

Supporting Documents:

  pdf Ordinance Waiving the Competitive Bidding Requirements and Awarding Alfa Laval Inc. the Purchase Order for the Purchase of a Centrifuge Control Systems (82 KB)

  pdf Alfa Laval Inc Quote (171 KB)

Agenda Item #6 Resolution Authorizing and Approving an Aggregator Master Service Agreement between Enerwise Global and the City of Rochelle

Staff Contact: Jeff Fiegenschuh, City Manager

Summary: The City of Rochelle has a utility Rider 3, which offers a demand response program. This program allows industrial customers with a certain load profile to receive savings if they shave load during the five critical peak days as determined by PJM. Staff feels the program and our customers are better served by contracting with a third-party vendor who will work with the industrial customers and PJM directly.

At the previous City Council meeting Kellen Bollettino, with CPower attended the meeting virtually to discuss how a demand response works and the programs they offer that will assist the city and our Industrial and Commercial customers.

Staff would like to enter into an agreement with CPower to provide an annual demand response program through PJM. Due to time constraints, they will manage our current Rider 3 program this generation season. Next year, RMU’s local program will be terminated, and all future programs will be run directly through CPower and PJM.

There are no costs to the City of Rochelle or any customers participating in the program. Participating sites are compensated for participation. If there is no participation in the program, CPower absorbs any penalties. Rochelle and the end use customer have zero out of pocket expense for all CPower programs and services. When the program changes and is run through PJM, the customers will continue working directly with CPower. There still is no cost to the City. Any savings seen by the customer will go 75% to the customer and 25% to CPower in the form of an annual check from PJM.

Either party may terminate the agreement immediately upon the other party’s material breach of any obligation of this agreement, provided such breach remains uncured for a period of ten (10) days after being provided with written notice thereof (“Termination for Cause”). Provider shall also be entitled to terminate this agreement upon ten (10) days written notice if provider’s ability to provide services under this agreement is negatively impacted by a regulatory change.

Recommendation: Approve Resolution Authorizing and Approving an Aggregator Master Service Agreement between Enerwise Global and the City of Rochelle

Supporting Documents:

  pdf Resolution Authorizing and Approving an Aggregator Master Service Agreement between Enerwise Global and the City of Rochelle (103 KB)

  pdf CPower Agreement (575 KB)

  pdf PJM Demand Response Presentation (2.33 MB)

Agenda Item #7 Acquisition of a City easement for future pedestrian bridge and shared use path improvements, over the Kyte River and north of IL Rte 38, on part lot 1 of Meadowbrook Subdivision No. 1.

Staff Contact: City Engineer Sam Tesreau

Summary: After recent conversations with the owner of 1211 Brookside Drive, located on lot 1 of the Meadowbrook Subd. No. 1, and the realtor currently engaged in the sale of said property an opportunity has come up to begin acquisition of City easements necessary for a shared use path and pedestrian bridge over the Kyte River. The easement identified herein is one of three easements necessary for said construction outside of the IL. Rte. 38 right-of-way.

This acquisition is intended to happen over the next couple of weeks with the new owner of the residential parcel at 1211 Brookside Drive (PIN 24-13-458-009). If the acquisition is successful City staff will begin discussions with the others parcel owners to acquire other necessary easements.

Funding Sources: Source: CIP fund #36-00-86030 Budgeted Amount: Within total budgeted amount for CY 2021 Proposed Expenditure: $6,000 plus any fees or closing costs

Strategic Plan Goal application: Acquisition of the right of way and/or easements allow the City to move forward with improving infrastructure throughout the community.

Recommendation: Authorize the the City Manager to execute an easement agreement for approximately 0.18 Ac.+/- in an amount not to exceed $6,000, plus applicable closing costs and fees, in a form to be prepared by the City Attorney.

Supporting Documents:

  pdf City Easement Plat (356 KB)